Onboarding that starts the moment they say yes
An accepted offer creates the employee record and starts the onboarding sequence. Documents go out for e-signature, tasks reach the right people and payroll is set before the first day.
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A first week that runs itself, not a checklist in someone's inbox
New starters usually depend on one person remembering everything: the contract, the laptop, the payroll details and the welcome. HavernHR runs onboarding as a sequence on the employee record, so every step reaches the right person on time.
Starts from the offer
An accepted offer creates the record and kicks off the sequence, with nothing re-typed.
Documents signed electronically
Contracts and policies go out for e-signature and are stored on the employee record.
Tasks for every team
HR, IT, payroll and the manager each get their own steps with due dates.
Offboarding too
When someone leaves, a sequence handles access, documents and final pay in the same way.
Every new starter follows a sequence built on the record HR already keeps
When an offer is accepted, the candidate becomes an employee record and the onboarding sequence starts. Contracts go out for e-signature, the manager gets their welcome tasks and IT sees what access to prepare.
Payroll details, benefits choices and documents all land on the same record, so the first payslip is right and nobody chases a form on day three.
What happens between the offer and the first day
Four things happen for every new starter before they walk in. Open each one to see what HavernHR does for you.
Record created from the offer
The accepted offer becomes the employee record, so personal details, role and start date are already in place when onboarding begins.
Documents out for signature
Contracts, policies and forms are sent for e-signature and stored on the record as soon as they are signed.
Tasks for each team
HR, IT, payroll and the hiring manager each get their own steps with due dates, and everyone can see what is still open.
Ready for day one
Access, payroll details and the welcome plan are ready before the first day, and every step is recorded on the audit trail.
New starters see their own first week
Welcome in the app
New starters open the employee app before day one and see who to meet, where to go and what to bring.
Sign from the phone
Contracts and policies can be read and signed from the phone, and they are stored on the record straight away.
Tasks they own
Their own steps, such as adding bank details or choosing benefits, are listed with due dates.
Know the team
The org chart shows their manager and team, so the first week starts with familiar names.
What changes for everyone involved in a first day
HR teams
Every new starter follows the same sequence, and you can see exactly what is still open.
Hiring managers
Welcome tasks and the first-week plan arrive with due dates, not as a reminder at 9am.
New starters
Contracts, forms and their first week are ready in the app before day one.
Payroll admins
Bank details and pay information are on the record before the first run.
IT & security
Access requests follow the employee record and are logged on the audit trail.
From offer to first day in four steps
The same sequence for every new starter, with nothing left to memory.
Offer accepted
The candidate becomes an employee record.
Documents signed
Contracts and policies are signed electronically.
Tasks completed
HR, IT, payroll and the manager finish their steps.
Day one
The new starter arrives with access and pay set up.
Everything in HavernHR Onboarding
Onboarding built on the same record and the same permissions as the rest of the platform.
- Onboarding sequences from the offer
- Documents with e-signature
- Tasks for HR, IT, payroll and managers
- New starter view in the app
- Offboarding sequences
- Payroll details before the first run
- Org chart and team introductions
- Full audit trail on every step
Onboarding questions, answered
The things teams usually ask before they move onboarding onto HavernHR. If yours is not here, ask us directly.
When does onboarding start?
As soon as an offer is accepted. The candidate becomes an employee record and the onboarding sequence starts on its own.
Can new starters sign documents before day one?
Yes. Contracts, policies and forms are sent for e-signature and can be signed from the phone. Signed documents are stored on the record.
Can different teams have their own steps?
Yes. HR, IT, payroll and the hiring manager each get their own tasks with due dates inside the same sequence.
Does it handle offboarding?
Yes. When someone leaves, an offboarding sequence handles access, documents and final pay in the same way.
How does payroll get new starter details?
Bank details and pay information are captured on the employee record during onboarding, so they are already there when the payroll run opens.
Can we use different sequences for different roles?
Yes. You can set up sequences for different teams or locations so each new starter gets the steps that apply to them.
Onboarding works with the rest of HavernHR
Onboarding writes to the same record every other part of the platform reads.
See HavernHR on your own data.Let’s walk you through it.
Thirty minutes with someone who knows payroll, attendance and hiring, using your own process as the example. You leave with a straight answer on whether HavernHR fits your team.
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HavernHR is an AI HR platform that keeps HR, payroll, attendance and hiring on one employee record, with AI agents that check the work before it reaches your people.
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